Run a tighter, more profitable care operation with ProviderOS.
One operating system for NDIS, Support at Home, aged care and private nursing providers: schedule, roster, clock, approve, invoice, export and stay audit-ready.
Start from $8 per user/month. Free trial, no credit card required to create your provider account.
Product positioning
More than rostering. ProviderOS carries service data through the whole care business.
The important details should not disappear between scheduler, roster, timesheet and invoice. ProviderOS keeps staff, client, funding, service code, notes, KM and expense details connected.
Scheduling and roster
Build recurring schedules, generate rosters, manage availability and give staff a clear view of their own shifts.
Clocking to billing
Capture clock in/out, kilometres, expenses and shift notes, then move approved work into timesheets and invoices.
NDIS and aged care billing
Carry funding scheme, service codes, client details and price book information from schedule to invoice.
Compliance and documents
Track AHPRA, WWCC, CPR, policies, forms, staff files, expiry dates and uploaded evidence.
Clinical workflows
Support eMAR, vitals, wounds, pain, food and fluid charts, care goals, incidents and progress notes.
AI operating layer
Use organisation rules, smart documents and guided setup so teams spend less time hunting for what to do next.
Product screenshots
The core operating screens providers expect.
Master scheduler to roster
Timesheet to invoice
Invoice line items
Service code, hours, travel and approved expenses.
Compliance and AI
Workflow
One connected flow from care schedule to paid invoice.
01
Schedule
Create recurring client services and assign staff.
02
Roster
Publish shifts staff can see on their own roster.
03
Clock in/out
Capture actual time, KM, expenses and required notes.
04
Timesheet
Generate timesheets automatically after clock-out.
05
Invoice
Approve timesheets and create client-ready invoices.
06
Export
Send approved invoices and payroll timesheets to accounting.
Pricing
Plans that grow with the provider.
Every higher tier includes the previous tier, plus more automation, governance and intelligence. AI is reserved for higher plans so basic care teams are not paying for what they do not use.
ProviderOS launch offer: use code LAUNCH90 for 90% off the first 3 months while the offer is active.
Basic
Simple rostering, staff onboarding, clocking, notes, timesheets and invoices for small care teams.
$8/user/mo
Minimum 5 users ($40/mo)
Included in Basic
- 5 staff/admin login minimum
- Client and staff profiles
- Staff onboarding and manual setup links
- Roster, clock in/out and shift notes
- Timesheets and invoices
- Staff compliance records and expiry tracking
- Document uploads for staff and clients
Professional
For growing providers that need master scheduling, multi-scheme billing and limited AI assistance.
$14/user/mo
Minimum 5 users ($70/mo)
Everything in Basic, plus
- Master scheduler and auto-roster workflow
- Client schedules and availability management
- KM, expenses and shift detail capture
- Bulk timesheet approval
- Bulk invoice generation
- Multi-scheme billing for NDIS, aged care, Support at Home and private care
- Price book and service code handling
Premium
Advanced clinical, compliance, document and full AI workflows for audit-ready care operations.
$24/user/mo
Minimum 5 users ($120/mo)
Everything in Professional, plus
- Clinical charts including eMAR, vitals, wounds, pain and care notes
- Forms, assessments and smart document generation
- Policies, procedures and compliance reporting
- Full organisation AI assistant and AI rules
- Full AI notes, summaries, document drafting and workflow guidance
- Advanced onboarding checklist and guided setup
- Custom branding
Enterprise
Custom pricing for multi-site providers, groups, franchises and large agencies.
Custom
For larger providers and groups
Everything in Premium, plus
- Multi-site or group provider setup
- Custom implementation and data migration
- Custom roles, reporting and permissions
- Advanced audit, security and governance controls
- SSO / SAML
- Custom accounting, payroll or API integrations
- Dedicated customer success manager
FAQ
Questions providers ask before moving care operations into one app.
Who is ProviderOS built for?
NDIS providers, Support at Home and aged care providers, private nursing agencies, allied health providers and mixed care organisations.
Can a provider start without accounting integration?
Yes. Teams can run scheduling, roster, clocking, timesheets and invoices first, then connect Xero, MYOB or QuickBooks when ready.
How does staff login pricing work?
Plans are priced per active staff/admin login with a 5-login minimum. The organisation admin is included in that count. Basic starts at $8 per user per month.
Can ProviderOS handle different funding schemes?
Yes. The platform is designed for NDIS, aged care, Support at Home, DVA, CTP and private care billing flows.
Does the app guide new organisations?
Yes. The onboarding agent can guide setup for staff, clients, documents, assessments, schedules, rosters, billing and accounting export.
Which plans include AI?
Basic does not include AI. Professional includes limited AI assistance. Premium and Enterprise include full AI assistance for notes, documents and workflow guidance.
Start with the real workflow